New hires to IS&T are provided with a variety of practical tools and resources that focus on immersing new employees into the MIT/IS&T culture and environment. The following is a set of guidelines and recommendations for managers who are welcoming new staff to IS&T.
In addition to learning about MIT, new hires will receive a local departmental orientation that consists of the following phased activities:
- Hiring Manager contacts the new employee to coordinate and discuss logistics e.g., start time and office location.
- Hiring Manager contacts the Site Team Coordinator to organize computer, phone, telephone, keys, building pass setup for new employee.
- Hiring Manager requests that the Site Team Coordinator schedule a 1:1 meeting with the new employee on their first day to show them around the building.
- IS&T-HR shares the MIT-HR New Employee Orientation site with the new employee. This site helps the new employee sign up for email, benefits enrollment, parking or transit pass, as well as other MIT benefits and services.
- New employee is met by his or her new manager (or appropriate team member) at an agreed-upon time and location. The new employee is introduced to team members and other staff, as well as the Site Coordinator who will ensure equipment and other related necessities are in place.
- Designated Site Team member gives the new employee a tour of the building.
- New employee visits the MIT ID Card Office in the Student Center, accompanied by one of his or her new teammates or a member of IST-HR, to acquire his or her new MIT ID.
- New employee meets with IST-HR to review any questions and complete on-boarding paperwork (I-9 as well as Invention and Proprietary Information Agreement).
- IS&T HR Representative reviews the organization’s Mission, Vision, and Values with the new employee.
- Hiring manager to provide new employee with a schedule of various meetings (key staff, stakeholders, clients, community members) for the first few weeks. These meetings are very important to develop relationships faster – and to help the new employee get up-and-running as quickly as possible.
- An additional follow-up survey is sent to the new employee after six months and again at twelve months. The survey gathers feedback on the new employee's first few weeks, the on-boarding experience, as well as any issues or areas of concern.
This section contains information outlining the MIT orientation process, information, tools and resources broadly related to the Institute. It serves to compliment the IS&T process, information, tools, and resources.
- MIT's New Employee Orientation website provides essential information to assist new hires with their orientation process.
- Before You Start provides a checklist of activities to complete prior to the new hire's first day at MIT. Focusing on these activities prior to starting will ensure that a new hire's first days and weeks at MIT are as rewarding and productive as possible.
- Your First Days highlights the "must dos" for all new MIT employees to accomplish during their first week, from acquiring an MIT ID card to attending a new hire tour and reception.
- New employees are also are eligible for various benefits depending upon employment status. Your Benefits offers multiple links for new employees to learn about benefits and the various options that are available.