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The Roles Database stores access rules (user authorizations) for applications such as SAP, Data Warehouse, and the Graduate Admissions System, among others. Specially Authorized Departmental and Central Administrators use the web-based Roles Database application to view and manage the user authorizations.

Available To 
Faculty, Staff

Benefits and key features

  • Consistent way to store and maintain access rules for other applications
  • Web-based access to the database means you do not need to install any special software on your computer
  • You do not need a special Roles Database username and password
  • Authorizations are stored in the central database; you use the front-end application to display, create, or modify them, according to your permissions.
  • The Roles Database does not enforce the access rules that it maintains. It only collects the information and distributes it to the appropriate applications, usually as a nightly data feed. Applications with an interface to the Roles Database interpret the access rules from the Roles Database and enforce them.


Valid MIT certificates and/or a Touchstone account

Getting started

To look up authorizations or other information, use the web interface to the Roles Database.

To create or maintain authorizations:

  1. Make sure you have authorizations in the Roles Database that permit you to maintain authorizations for others. Contact us for assistance.
  2. Use the web-based Roles Application.
  3. Learn more about the web-based Roles Application